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Form for Educational Institutions
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  1. The North American Division Office of Volunteer Ministries, in close cooperation with the Office of Education, uses this form to process requests for short-term trips by Adventist schools originating in North America.
  2. This form must be completed and submitted for processing, along with the following attachments:
    1. Confirmation and description of insurance provided for all participants.
    2. Detailed itinerary listing all Seventh-day Adventist churches and institutions to be visited.
    3. A copy of the latest State Department Consular Information Sheet for each country to be visited and confirmation that those countries are NOT on the State Department Watch List of dangerous locations for North Americans.
    4. A list of vaccinations, immunizations or inoculations needed for travel and the dates administered.
    5. A copy of the trip permission sheet if any participants are under 18 years of age.
    6. Verification of appropriate background screening of all adult participants who are not employed by the school or a denominational entity.
  3. Policy requires that all denominational workers participating in this trip be listed with their complete legal names including the complete legal names of worker’s family members participating in this trip on page two.
  4. Policy requires that all students & laypersons participating in this trip be listed with their complete legal names on page two.
  5. Upon processing your institution’s short-term trip form, the NAD Office of Volunteer Ministries will notify the GC Office of Education for the purpose of communicating to the host division regarding the visit of your group to their territory.

PLEASE COMPLETE THE ENTIRE FORM BEFORE SUBMITTING.

GROUP INFORMATION

This request is for: Tour Mission

Dates of Trip:       through    

NAME OF TRIP:

Sponsoring organization:

Address:

Phone Number(s): Fax:

Name of Trip Leader:

Email: Phone Number(s):

Country(ies) to be Visited:

city(ies) to be Visited:

PROJECT INFORMATION

Purpose AND ACTIVITIES FOR Trip:

Local Contact Person: Email:

Phone Number(s): Fax:

Sponsoring organization at local site

Email: Phone Number(s):

Date governing board approved trip :      

Date of vote by Conference / Union:    

Have travel and all other contracts been reviewed by legal counsel? yes No

INSURANCE INFORMATION

policy #   Coverage dates:

Please type a listing of the full names of ALL denominational workers and family members participating in this trip on a separate sheet of paper and attach list to this form.

Please type a listing of the full names of ALL lay persons participating on this trip. Separate names with a comma.

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